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  Frequently asked questions. Frequently Asked Questions
Frequently Asked QuestionsAnswers to some frequently asked questions posted on listservs, topically related publications and some solutions to common problems faced in advancement and development. (Questions may sometimes appear in more than one category).

Thanks to everyone regularly contributing your knowledge and expertise. Please feel free to submit comments and any additional questions/answers you'd like to see included.
 Employment
EmploymentSupportingadvancement.com How do you offer continuous giving for employees?
Supportingadvancement.com How often should faculty-staff payroll deductions be renewed?
Supportingadvancement.com What questions should you ask when hiring consultants?
Supportingadvancement.com Where can I find sample job descriptions?
Supportingadvancement.com Where can I find where all the jobs are?
Supportingadvancement.com What leadership skills are useful for young advancement professionals? By Devin Mathias.
Supportingadvancement.com Where can I post jobs I have available?
Supportingadvancement.com What helps make a good office environment for support staff?
Supportingadvancement.com Can employees donate their vacation time?
 
 Gift Accounting, Acceptance, Policies, Processing, Valuation
More With LessSupportingadvancement.com Can an institution process gifts for another non-profit as an agent?
Supportingadvancement.com Do airline upgrades count as gifts in kind?
Supportingadvancement.com What do institutions typically count in their annual fund?
Supportingadvancement.com What do we Mean by Annual Fund?
  A comprehensive definition of what annual fund is by Alan S. Hejnal.

Supportingadvancement.com Who should normally pay for a gift-in-kind appraisal?
Supportingadvancement.com What is the average cost per dollar raised?
Supportingadvancement.com Where would a new building fund be categorized?
Supportingadvancement.com How do you handle cash received from donors?
Supportingadvancement.com How are charitable gift annuities normally recorded for recognition purposes?
Supportingadvancement.com How are check exchanges handled?
Supportingadvancement.com What should you count towards your goal when starting a campaign?
Supportingadvancement.com Should you have a maximum limit on credit card gifts?
Supportingadvancement.com How do you evaluate data entry performance?
Supportingadvancement.com When is a scholarship considered donor directed?
Supportingadvancement.com Are EFT and automated credit card payments worth implementing?
Supportingadvancement.com Is email acceptable as a confirmation of a donor pledge?
Supportingadvancement.com How can endowment criteria be changed when the donor is deceased?
Supportingadvancement.com How do you account for the difference between event proceeds and gifts?
Supportingadvancement.com How do you value a gift-in-kind when the donor doesn't want to be bothered with valuing them?
Supportingadvancement.com Language suggestions for refusing a gift-in-kind.
Supportingadvancement.com Is a "Gift in Kind" the same thing as a "Gift of Property?"
  Understanding non-cash gift terminology. By Alan S. Hejnal.
Supportingadvancement.com Is a deep discount on a gift of services considered a gift?
Supportingadvancement.com Can private matching money on government grants be counted as a gift?
Supportingadvancement.com How should government grants be recorded?
Supportingadvancement.com How should life insurance premiums and policies be counted?
Supportingadvancement.com How should you receipt a gift for proceeds of a life insurance policy?
Supportingadvancement.com What are the some of the pros and cons of lockboxes?
Supportingadvancement.com Who should open the mail for gifts received by the gift processing area?
Supportingadvancement.com Do matching gifts need to follow the designation of the donor?
Supportingadvancement.com Should memberships and subscriptions be receipted?
Supportingadvancement.com What is the minimum dollar amount you need to set up a named fund?
Supportingadvancement.com For the purposes of gift reporting how do you count people with multiple affiliations?
Supportingadvancement.com How do you handle One Gift "from Multiple Donors. By Alan S. Hejnal.
Supportingadvancement.com If a gift is received via a company check for an employee's payroll deduction who gets the receipt?
Supportingadvancement.com How are gifts in kind of personal papers valued?
Supportingadvancement.com When do you use a presidential acknowledgement letter?
Supportingadvancement.com What are the policies for refunding a donation?
Supportingadvancement.com Does the donation of use of a residence qualify as a gift?
Supportingadvancement.com How should gains, losses and costs be accounted for with securities gifts?
Supportingadvancement.com If an institution sells pieces of a building as a fundraiser, is this a gift from a donor?
Supportingadvancement.com How should gift processing be handled for special event fundraisers?
Supportingadvancement.com How do you handle gifts from spouses?
Supportingadvancement.com What is the best timing for a data conversion?
Supportingadvancement.com Can employees donate their vacation time?
Supportingadvancement.com What are some ways to help handle year end processing volumes?
 
 Like Minded
Like MindedSupportingadvancement.com How can I contribute to this site?
 
 More with Less, Accountability, Budgeting and Finance, Policies
More With LessSupportingadvancement.com What do institutions typically count in their annual fund?
Supportingadvancement.com What do we Mean by Annual Fund?
  A comprehensive definition of what annual fund is by Alan S. Hejnal.

Supportingadvancement.com Who should normally pay for a gift-in-kind appraisal?
Supportingadvancement.com What is the average cost per dollar raised?
Supportingadvancement.com What have organizations set as board giving standards?
Supportingadvancement.com What are some questions I should ask during budget reduction times?
Supportingadvancement.com Where are some of the areas that I can look to find cost savings?
Supportingadvancement.com How can endowment criteria be changed when the donor is deceased?
 
 Philanthropy
PhilanthropySupportingadvancement.com What is the donor charter of rights?
Supportingadvancement.com Where can I find sources of philanthropic quotes?
 
 Potpourri
PotpourriSupportingadvancement.com What mediums are you publishing your alumni directories in?
Supportingadvancement.com Where can I find sources of philanthropic quotes?
 
 Records
RecordsSupportingadvancement.com Where do you find information on alumni participation rates?
Supportingadvancement.com Do biographical update forms need to be encrypted?
Supportingadvancement.com When should corporate entities be created on your system?
Supportingadvancement.com How do you count grads for participation added during the year before the next solicitation cycle?
Supportingadvancement.com What are the database standards and goals for addressable and other contact methods?
Supportingadvancement.com How do you evaluate data entry performance?
Supportingadvancement.com How do you define alumni?
Supportingadvancement.com How are gifts from divorced couples handled?
Supportingadvancement.com What are some security issues in sending donor information by email?
Supportingadvancement.com What are some ways to make sure names published on a donor honor roll are accurate?
Supportingadvancement.com What are some ways to find lost alumni?
Supportingadvancement.com When should you purge records within your database?
Supportingadvancement.com What are some policies for releasing alumni information?
Supportingadvancement.com What would the approximate costs be to hire a company to screen for birthdates only?
Supportingadvancement.com How do you handle gifts from spouses?
Supportingadvancement.com What is the best timing for a data conversion?
Supportingadvancement.com Is it worth accepting timeshares as gifts?
Supportingadvancement.com Do you update your data with an automated/manual process from bulk corrections from vendors?
Supportingadvancement.com What are some ways to help handle year end processing volumes?
 
 Reporting
ReportingSupportingadvancement.com For the purposes of gift reporting how do you count people with multiple affiliations?
Supportingadvancement.com Where can I find report samples?
 
 Research
ResearchSupportingadvancement.com What are some ways to find out if people are serving on boards?
Supportingadvancement.com How can I find information on deceased individuals?
Supportingadvancement.com What are some ways to find lost alumni?
Supportingadvancement.com How is the overlap between research and advancement normally handled?
Supportingadvancement.com What are some strategies for sharing profiles with board members?
 
 Revenue
RevenueSupportingadvancement.com Where do you find information on alumni participation rates?
Supportingadvancement.com What do institutions typically count in their annual fund?
Supportingadvancement.com What do we Mean by Annual Fund?
  A comprehensive definition of what annual fund is. By Alan S. Hejnal.
Supportingadvancement.com What is the role of annual fund in a capital campaign? By Mike Westfall.

Supportingadvancement.com Who should normally pay for a gift-in-kind appraisal?
Supportingadvancement.com What is the average cost per dollar raised?
Supportingadvancement.com How do you offer continuous giving for employees?
Supportingadvancement.com What should you count towards your goal when starting a campaign?
Supportingadvancement.com Should you have a maximum limit on credit card gifts?
Supportingadvancement.com When is a scholarship considered donor directed?
Supportingadvancement.com Are EFT and automated credit card payments worth implementing?
Supportingadvancement.com Is email acceptable as a confirmation of a donor pledge?
Supportingadvancement.com How often should faculty-staff payroll deductions be renewed?
Supportingadvancement.com How do you count grads for participation added during the year before the next solicitation cycle?
Supportingadvancement.com How do you account for the difference between event proceeds and gifts?
Supportingadvancement.com Should you use fiscal year or calendar year in your solicitations?
Supportingadvancement.com How do you value a gift-in-kind when the donor doesn't want to be bothered with valuing them?
Supportingadvancement.com Language suggestions for refusing a gift-in-kind.
Supportingadvancement.com Is a deep discount on a gift of services considered a gift?
Supportingadvancement.com Can private matching money on government grants be counted as a gift?
Supportingadvancement.com How should government grants be recorded?
Supportingadvancement.com What are some resources for finding information on constructing a green/LEED certified building?
Supportingadvancement.com What are some ways to maximize matching gifts? By Mike Westfall.
Supportingadvancement.com Do matching gifts need to follow the designation of the donor?
Supportingadvancement.com Should memberships and subscriptions be receipted?
Supportingadvancement.com Do you solicit memorial donors?
Supportingadvancement.com What is the minimum dollar amount you need to set up a named fund?
Supportingadvancement.com What are the best practices for a donor to pay for an event?
Supportingadvancement.com What is the industry standard pledge collection rate?
Supportingadvancement.com What is the optimal multi-year pledge schedule?
Supportingadvancement.com When do you use a presidential acknowledgement letter?
Supportingadvancement.com Are there restrictions on sending raffle tickets in the mail?
Supportingadvancement.com What are the policies for refunding a donation?
Supportingadvancement.com Does the donation of use of a residence qualify as a gift?
Supportingadvancement.com How do you include a soft ask in reunion invitations?
Supportingadvancement.com If an institution sells pieces of a building as a fundraiser, is this a gift from a donor?
Supportingadvancement.com Is it worth accepting timeshares as gifts?
 
 Systems
SystemsSupportingadvancement.com What is the best timing for a data conversion?
Supportingadvancement.com When should you purge records within your database?
Supportingadvancement.com Do you update your data with an automated/manual process from bulk corrections from vendors?
 
 Volunteers
PhilanthropySupportingadvancement.com What have organizations set as board giving standards?
Supportingadvancement.com What are some ways to find out if people are serving on boards?
Supportingadvancement.com Where can I find volunteer job descriptions?
 
 Web Sightings
Web SightingsSupportingadvancement.com What are the elements of an acceptable use policy for web site features?
Supportingadvancement.com How can you improve your alumni and friends web presence?
Supportingadvancement.com What do you do with alumni and friends web sites you don't control?
Supportingadvancement.com What mediums are you publishing your alumni directories in?
Supportingadvancement.com Do biographical update forms need to be encrypted?
Supportingadvancement.com How can we make the rollout of a content management system successful?
Supportingadvancement.com What are the policies regarding corporate logos on web sites.
Supportingadvancement.com Should donor honor rolls be published on web sites?
Supportingadvancement.com What are some security issues in sending donor information by email?
Supportingadvancement.com Is email acceptable as a confirmation of a donor pledge?
Supportingadvancement.com How can be improve our nonprofit website effectiveness?. Sargeant Associates.
Supportingadvancement.com What are some guidelines for posting events on public events calendars?
Supportingadvancement.com How do you rate your alumni and friends web site?
Supportingadvancement.com Why am I getting spammed?
 
 
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