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  Sample job descriptions and job description tips. Employment

 Vice President Organizational Planning

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Job DescriptionThe Vice President of Organizational Planning and Operations is responsible for ensuring that cost effective operations and infrastructure are in place to support all staff and volunteers. The VP ensures that the organization is well positioned in a rapidly evolving and competitive environment by being an agent for ongoing organizational change. The position ensures that strategies are clearly understood by all stakeholders and that the organization achieving its strategic goals at the optimum pace.  In conjunction with the President and Management Team this position identifies and leads new business development opportunities. Also ensures highly productive relationships and partnerships for the benefit of the organization.

In conjunction with the President, this position acts as a representative and ambassador to promote positive relationships and strong partnerships for the benefit of the organization.


This position reports directly to the President.

The Vice President, Organizational Planning and Operations provides leadership to and directs the Finance & Administration, Information Technology, Research and Donor Services (gift & pledge processing) Departments. The incumbent sets goals, monitors work, and evaluates results to ensure that departmental and organizational objectives and operating requirements are met and are in line with the needs and mission of the organization.


Internal Relationships

This position works closely with the President, Vice President Donor/Community Relations, Board Executive, Board of Directors, Committees of the Board and senior staff to set overall organizational policies and priorities.  Works with senior volunteers to develop long-term goals, policies and strategies to ensure successful operations, fund-raising and community initiatives.  Considers and analyses the implications of proposed actions and decisions by individual areas on the whole of the organization.

The VP assists other leaders both directly and by putting them in contact with others who share their passions and from whom they can learn and by helping them to understand the support that organizational change initiatives need from them.

External Relationships

In order to further the organizationís mission the position works directly with community leaders, executive directors, major donors/funders, government officials, and senior staff/board members.

As a senior staff leader the VP is accountable for overall organizational performance. The VP participates in and nurtures broad networks of alliances with others to exchanges knowledge and information about learning and change in support of change initiatives.


Leadership & Change Management
  • Systematically cultivates and maintains long-term, collaborative relationship with key stakeholders and with selected organizations to achieve mutual goals.
  • Keeps up to date on issues affecting the voluntary sector and develops strategies to address these issues.
  • Actively seeks out opportunities for investment, revenue generation and strategic partnerships.
  • Acts as a representative and ambassador to the local community and nationally to promote positive relationships and strong partnerships for the benefit of the organization.

Organizational Planning

  • Facilitates the development, maintenance and monitoring of organizational plans.

  • Responsible for preparing the organization for ongoing change.

  • Ensures clarity, understanding and commitment from all stakeholders.

  • Responsible for the development and management of integrated, strategy aligned departmental workplans.

  • Responsible for the development of annual revenue targets.

  • Responsible for the development and management of the annual operating and capital budgets.

  • Responsible for the identification of new business development opportunities.

Management Accountabilities

  • Directs all aspects of effective financial management and reporting, information technology, research, gift processing.

  • Responsible for supporting the President, Vice President and other senior directors in all aspects of fund raising specifically through strategic and operational planning guidance and by ensuring that required infrastructure and support services are in place.


  • Develops innovative initiatives to enhance internal efficiency and effectiveness.

  • Develops innovative initiatives to enhance revenue generation.

  • Performs other related duties as assigned. Such duties do not normally change the level of the job.


The actions and decisions of the Vice-President have serious contractual, legal, tax and ethical implications for the organization.  This position has responsibilities for the accuracy and integrity of financial systems.  Poor leadership, inappropriate procedures, incorrect information, lack of foresight or diplomacy could lead to the alienation of donors, embarrassment to the organization and itís senior officials and volunteers and the possible loss of credibility with the community.



University graduation in a related field or an equivalent combination of training and experience.


Individual must possess a minimum of 10 years combined leadership experience including five to eight years in a senior management.

Must have direct management experience with large-scale initiatives involving significant dollar amounts and implications, a large staff, and involving diverse stakeholder groups.

Experience working with volunteers and knowledge of the not for profit sector are preferred.


The ability to lead and motivate groups and individuals. Able to think creatively and strategically to successfully mediate and negotiate with individuals and groups internally and externally. Able to overcome obstacles to cooperation and to foster harmonious relations.

Strong project management skills. Able to balance competing priorities, complex situations, and tight deadlines.

Proven leadership and consensus building skills. Solid and broad understanding of all aspects of fiscal management and information technology. Proven negotiation and mediation skills.

Excellent written, verbal, and interpersonal communications skills.

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