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  Sample job descriptions and job description tips. Employment

 Stewardship Coordinator

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Job DescriptionThe Stewardship Coordinator reports to the Director of Development and is responsible for providing administrative support for the Development Office and the stewardship of donor gifts and pledges.

Responsibilities include but are not limited to:
  • General administrative duties including processing correspondence, packaging shipments, reconciling vendor invoices and coding for payment, etc.
  • Gift and pledge stewardship:
  • Accurately record all gifts and pledges to the school.
  • Create and maintain data in Power Campus that accurately details the full record of donor transactions and relationships.
  • Acknowledge all gifts and pledges in a timely manner.
  • Insure that donors are properly receipted for their gifts.
  • Interface with the Business Office for daily gift reconciliation, correct channeling of funds, and periodic reconciliation of accounts.
  • Send pledge reminders on schedule.
  • Insure that donors are placed in the correct giving clubs and societies.
  • Insure that matching gifts from donor employers are solicited and received.
  • Participate in donor recognition activities including recognition of donor birthdays and anniversaries.
  • Coordinate prayers and Masses with the Chaplain for donor intentions and sending Mass cards to donors.
  • Develop and maintain a donor processing operations and standards manual.
  • Establish a structured, systematic program of stewardship that will outlast changes in staff and ensure perpetual cordial relations with donors.
  • Seek continuous improvement of the stewardship function including streamlining tasks and developing efficiencies in gift processing.
  • Pursue continuing education and training on the Schoolís development software as well as the best practices of stewardship.
  • Maintain the Schoolís reputation for integrity, responsibility, caring, and prudent management of donor gifts.


  • Bachelorís degree.
  • Three years experience in a fundraising, marketing, sales, or fulfillment environment.
  • Strong PC skills. Expert in MS Word and Excel. Fluent in Access and PowerPoint.
  • Experience with customer or donor databases required. Experience in Power Campus preferred.
  • Strong written and oral communication skills and organizational skills.
  • Ability to manage multiple projects simultaneously.
  • Positive, winning attitude. Energetic, driven, and goal oriented.
  • Highly ethical and able to maintain confidential information.
  • Willing to approach role and tasks with a commitment to the mission and values of the School and the teachings of the Catholic Church.
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