Reports To: Director of Development
Division: External Relations
As an integral part of the College's advancement program, the Director
of Stewardship works to foster lasting relationships between the college
and its benefactors, promoting positive attitudes toward giving among
current and prospective major and planned gift donors.
Essential Job Functions/Responsibilities:
Lead all donor recognition efforts
including, but not limited to:
- Manage the content of the annual
report to donors; work in collaboration with the Associate Director of
Stewardship and the Publications Department
- Oversee and develop all stewardship
related content of the website
- Work closely with fundraising
colleagues to provide appropriate donor recognition through
publications, and general donor publicity
- Lead efforts to plan and implement all
major donor recognition events such as capital project dedications and
ceremonies, events for specific groups of donors such as luncheons and
the Endowed Chair dinner, building dedications, medal award
ceremonies, induction ceremonies, campaign related donor events and
other special events
- Work with families of deceased
students and alumni to determine appropriate memorials. This includes
creating plaques, coordinating installation of plaques, trees,
benches, etc. with facilities in addition to arranging dedication
events, photographs, etc.
Lead all major gift donor reporting
efforts including, but not limited to:
- Oversee and manage the stewardship of
- Assist in the preparation of fund
frameworks and gift agreements
- Oversee and manage donor reports for
endowed and specified current funds including professorships, faculty
development funds, scholarships, prizes, book funds, student research
- Provide project-based support and
reporting to upper management.
- Look for opportunities to connect and
engage donors and fund recipients as much as possible. Create and/or
identify programs and events to ensure donors that the College is
attuned with their interests and concerns.
- Direct the production of all
presidential acknowledgments; work with other staff to assist in the
preparation of other donor acknowledgments such as those written by
the Vice President
- Review and modify, as necessary, the
acknowledgment process to ensure donors are thanked in a personal,
timely, and appropriate manner by the External Relations Division.
- Oversee preparation of acknowledgments
for donations of $500 - $4,999 for donors without a staff manager and
all tribute and memorial donations.
Support and collaborate with major and
planned gift staff in the development of fundraising strategies.
Examples of activities include:
- Work with Research and Development
Officers to develop creative and personalized stewardship and
cultivation plans for top 100 donors. Meet regularly with Development
and Research on progress of the stewardship and cultivation plans.
- Participate in planning solicitation
and gift closure strategies to ensure that gifts are designated
appropriately for purposes that can be managed in a responsible and
- Provide traveling staff with detailed,
personalized information for their meetings with prospects.
- Brainstorm with development officers
on creative ways to engage donors with the College
- Work with development officers to find
appropriate designations for current or future donations. This may
require working with the Associate Dean's office or the Budget office.
- Ensure that all new funds have a
signed agreement or a memorandum of understanding in order to comply
with auditor guidelines.
- Review campus events to ensure that
all interested alumni are invited and informed
Direct Stewardship staff and provide
overall management for all assigned duties:
- Supervise Associate Director of
Stewardship and Stewardship Coordinator.
- Address donor/constituent concerns
regarding stewardship issues
- Oversee and manage relationships with
campus offices (particularly Student Financial Services, the Business
Office, Dean of the College, College Relations, Admissions and
academic departments) to ensure that criteria established by each
donor and agreed upon by the College are met.
- Participate in monthly Prospect
Meetings alert meeting attendees to upcoming stewardship activities
that may impact them
- Maintain professional connections and
interactions with donor relations colleagues through CASE and ADRP
- Create and oversee maintenance of
policies and procedures for all stewardship functions.
Additional Job Responsibilities:
Describe Supervision Received and
- The Director of Stewardship receives
little supervision, primarily seeking guidance in matters of priority
- The Director of Stewardship is
involved in long-term and short-term planning for the department and
represents the department in handling complaints and resolving
- The Director may make financial/budget
decisions in the course of performing the duties outlined above.
- Prepare an annual list of goals and
work plan that is reviewed monthly with supervisor.
- Supervises the Associate Director of
Stewardship and the Stewardship Coordinator
by job duties):
- BA required, with a major in English,
Communications, or a related field preferred.
- Two or more years of successful
experience in stewardship, development, alumni relations, and/or donor
- Demonstrated strong written and oral
- Proven ability to work effectively
with a diverse group of external and internal constituents
- Demonstrated skills and commitment to
quality, timeliness, efficiency, and effectiveness
- Demonstrated strong organization
skills with attention to detail
- Knowledge of and commitment to the
mission of a selective private liberal arts college
- Creativity, energy, and ambition who
can lead a program and manage projects
- Membership and/or previous involvement
with the Association of Donor Relations Professionals (ADRP)
- Proficiency with Microsoft Office
products and experience with computer databases and tools,
particularly Advance C/S and OnBase