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  Sample job descriptions and job description tips. Employment

 Manager Annual Programs and Alumni Relations

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Reports to: Associate Executive Director, Office of College Relations

Supervises directly: Support Staff

Position summary:

The Manager, Annual Programs and Alumni Relations is responsible for planning, organizing, and implementing revenue producing annual and alumni relations activities, including events that advance the fundraising strategies.

The Manager, Annual Programs and Alumni Relations provides input and cooperates with representatives in the University’s Annual Giving Programs Office.

Characteristic Duties and Responsibilities:

  • Responsible for setting and achieving reunion class giving and participation goals.

  • Assist in developing and managing the overall reunion giving communication strategy, and volunteer structure and training program including design and implementation of volunteer recruitment, training and stewardship materials.

  • Work with the Associate Executive Director to set class goals and strategy to achieve goals.

  • Develop a comprehensive reunion solicitation approach including direct mail campaigns, email and phonathons.

  • Evaluate past giving and participation rates through use of reports in the database and solicitation results provided by the University’s Annual Giving Programs Office

  • Evaluating progress for current reunions on a monthly basis

  • Work with Major Gift officers to review prospects, develop solicitation strategies and determine implementation plan for the strategy.

  • Plan and implement the 5th, 10th, 25th, and 40th class reunion giving campaigns.

  • Identify, recruit, train, and solicit prospects for volunteer leadership

  • Identify, research and solicit prospects for leadership gifts.

  • Coordinate volunteer strategies with other Development staff.

  • Manage efforts of volunteers, providing reporting, solicitation support and training where appropriate; coordinate personal solicitations for the reunion gift committee members.

  • Steward leadership gift donors and volunteers.

  • Work with staff in other areas of development to coordinate personal contacts by self, other officers and volunteers

  • Provide necessary documentation and follow-up to donors, volunteers, internal contacts and file.

  • Work closely with the representatives in the University’s Annual Giving Programs Office.

  • Develop a strategic solicitation plan using phone, mail and electronic vehicles to secure gifts for the annual fund with an emphasis on dollar and participation goals.

  • Provide information, input and approvals needed for various Telefund and direct mail solicitation projects, including appeals to the 5th, 10th, 25th and 40th reunion years and phone solicitation of the senior class.

  • Provide guidance to departments on annual giving and alumni relations programs through the departmental liaison program.

  • Managing a prospect pool. Making solicitations for annual gifts of $1,000 to $50,000 or more from alumni.

  • Identify and research prospects for solicitation.

  • Travel approximately X weeks a year to areas where there are significant clusters of prospects.

  • Work with staff in other areas of development to coordinate contacts with prospects as necessary.

  • Provide necessary documentation and follow-up to donors, internal contacts and file.

  • Direct the work of the Alumni Society Board of Governors and related committees.

  • Develop programmatic content for Alumni Weekend and Emeritus Weekend.

  • Prepare reports and other printed materials as needed.

  • Perform other duties as assigned.


  • A bachelor’s degree in a related field is required, higher degree is preferred.

  • 2-4 years of experience in fundraising with demonstrated achievement in closing mid-range gift solicitations and an emphasis on annual giving programs.

  • Considerable experience in volunteer management, supervision and program planning.

  • Demonstrated interpersonal skills and verbal and written communication skills.

  • Knowledge of University organization and policies preferred.

  • Experience with data base management.

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