Sample Job Descriptions

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Advancement Services, Systems
Accountant
Acknowledgement Coordinator. Wendy L. Gasparri.
Advancement Applications Specialist
Advancement Services and Prospect Research Coordinator
Advancement Services Manager, 2
Advancement Services Manager - Scott Warrington
Annual Giving and Database Manager
Annual Giving/Raiser's Edge Specialist
Assistant Director Advancement Services
Assistant Director Development Services
Assistant Director Gift Processing
Assistant Director of Gift Services
Assistant Director Prospect Research
Assistant Director Systems
Associate Dir Advancement Information Systems
Associate Director, Donations Management
Associate Director, Restricted Funds Accounting
Associate Director of Development Operations. Amy Phillips.
Associate Director of Development Services
Associate Director Financial Accounting
Associate Director Gift and Pledge Processing
Associate Director Records
Biographical Records Supervisor
Chief Clerk - Kelly Esters
Chief Financial Officer, 2
Clerical Assistant
Coordinator of Gift Processing. Glenda L. Anderson.
Database Administrative Assistant
Database Administrator
Database Administrator
Database and Support Specialist/Report Writing Associate
Database Coordinator, 2
Database Coordinator. Amy J. Phillips.
Database Coordinator/IT Support
Database Coordinator. Olga Marquez.
Database Manager
Development Accountant - Jodi Collins
Development Data Analyst
Development Operations Manager
Development Services Officer
Director Finance and IT Operations
Director of Advancement Information and Analytics
Director of Advancement Services, 2, 3, 4
Director of Advancement Services. Glenda L. Anderson.
Director of Advancement Services. Scott Fendley.
Director of Advancement Services and Donor Relations
Director of Annual Giving and Development Services
Director of Development Services, 2
Director of Development Services and Operations
Director of Finance and Controller
Director of Stewardship, 2
Director Information Technology & Research
Executive Director of Fundraising Information Systems
Foundations Operations Administrator
Fundraising Services Assistant
Gift Entry and Donor Records Specialist
Gift Processor
Gift Recording Acknowledgment Supervisor
Gift Records Assistant. Amy Phillips.
Information Systems Specialist
Information Technology Associate. Amy Phillips.
Manager, Gifts and Database Administration. Susana Gajic-Bruyea.
Manager Information Resources
Manager of Development Research & Info Systems
Manager of Development Services
Manager Strategic Research and Data Analysis
Network Administrator
Operations Manager
Programmer Analyst
Project Manager, E-Revenue
Report Writer
Senior Database Manager
Senior Manager of Gift and Data Services. Karen Latora.
Senior Systems Training Specialist.
Software Replacement Project Assistant
Student Worker - Data Entry and Clerical Support - Amy Phillips
Systems Administrator, 2
Systems Analyst
Systems Analyst Coordinator
Systems Analyst/Developer
Technology and Information Systems Operations Manager
Training Specialist
VP Strategy Evaluation and Performance Measurement
Web Analyst

Alumni Relations and Associations
Administrative Assistant. Lisa Poullard-Burton.
Administrative Support Assistant. Jacquelyn Glasener.
Alumni Association Webmaster
Alumni Coordinator
Alumni Council Member. Andrea Shirey.
Alumni Development Specialist
Annual Fund and Alumni Relations Manager
Assistant Director of Alumni Relations
Associate Vice President for Alumni Relations
Board of Directors Good Faith Guidelines. Jacquelyn Glasener.
Director of Alumnae and Parent Relations
Director of Alumni Affairs
Director of Alumni and Parent Relations
Director of Alumni Marketing and Membership. Jacquelyn Glasener.
Director of Alumni Relations, 2, 3, 4, 5
Director of Alumni Relations and Annual Giving
Executive Director of Alumni Relations, 2

Annual Giving and Telefund
Alumni Fund Officer
Special Projects and Donor Relations
Annual Fund and Alumni Relations Manager
Annual Fund Chairs
Annual Fund Development Intern
Annual Fund Director, 2
Annual Fund Manager, 2
Annual Fund Officer
Annual Fund Officer
Annual Giving Manager. Luanne Currie.
Annual Giving and Database Manager
Annual Giving/Raiser's Edge Specialist
Annual Giving Officer
Assistant Director Annual Fund and Reunion Giving
Assistant Director of Annual Giving, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13
Assistant Director of Annual Giving and Special Events
Assistant Director of Annual Giving, Reunion
Assistant Director of Annual Giving, Young Alumni
Associate Director, Parents Projects
Director, Annual Giving Programs. Susana Gajic-Bruyea.
Director of Annual Giving. Molly Williams.
Director of Annual Giving and Development Services
Class and Reunion Giving
Coordinator of Class Giving
Development Director for Annual Fund
Dialogue Center Supervisor
Direct Mail Manager
Director Baylor Fund
Director for Annual Giving, 2, 3, 4, 5, 6, 7
Director of Annual Giving and Alumni Affairs
Director of Annual Giving and Alumni Relations
Director of Annual Programs
Director of Development, Annual Giving
Fund Officer. Elizabeth Dollhopf-Brown.
Lead Caller
Leadership Annual Giving
Manager Annual Programs & Alumni Relations
Phonathon Assistant
Phonathon Intern. Laura Teliha.
Phonathon Manager
Phonathon Manager. Melinda Mosier.
Phonathon Supervisor, 2, 3
Phonathon Supervisor. Meredith Berg.
Phonathon Supervisor Duties. Meredith Berg.
Phonathon Supervisor. Sheri Hamiter.
Phone Program Coordinator
Phone Program Coordinator. Devin Mathias.
Program Manager - Phone Center. John Glover.
Shift Manager - Faye Jennings.
Shift Supervisor - Faye Jennings.
Student Caller. Jen Castellani
Student Caller. Sheri Hamiter.
Student Caller - Faye Jennings.
Student Communicator
Student Phonathon Manager
Student Phonathon Representative

Annual Giving and Telefund (Cont.)
Student Supervisor.
Telefund Assistant Director
Telefund Manager
Telefund Program Supervisor
Telefund Senior Caller
Telefund Supervisor
Telemarketing Coordinator
Telephone Outreach Program Coordinator

Development and Fundraising
Assistant Director Corp and Foundation Relations, 2
Associate Director Corp and Foundation Relations
Associate Director Corporate Relations
Assistant Director of Development
Associate Director, Corporation and Foundation Relations
Campaign Director
College Development Associate. Amy Phillips.
Coordinator Fundraising & Volunteer Support
Development Assistant
Development Director for Strategic Initiatives. Molly Williams.
Development Officer. Amy Phillips.
Development Officer, College of Arts and Letters. Molly Williams.
Development Officer, College of Business Administration.
     Molly Williams.
Development Officer, College of Education. Molly Williams.
Development Officer, College of Engineering and Natural Sciences.
     Molly Williams.
Development Officer, College of Social and Behavioral Sciences.
     Molly Williams.
Development Officer, Consortium of Professional Schools &Colleges.
     Molly Williams.
Development Writer
Director Corporate and Foundation Relations
Director of College Relations
Director of Corporate Relations. Amy J. Phillips.
Director of Development
Director of Individual Giving
Director of Major Gifts, 2
Director of Major Gifts and Planned Giving
Director of Philanthropy
Director of Planned Giving. Amy J. Phillips.
Executive Director of Foundation
Grants and Research Manager
Director of Strategic and Direct Marketing
Grant Writer. Olga Marquez.
Major Gifts Officer
Major Gifts Officer - Scott Warrington
Regional Director of Major Gifts
Special Events and Volunteer Coordinator
Special Gifts Officer
Stewardship Officer
Vice President Membership and Volunteerism

Prospect Research and Management
Advancement Services and Prospect Research Coordinator
Assistant Director Prospect Research
Assistant Director Research & Operations
Associate Director of Prospect Management. Amy J. Phillips.
Campaign Director,. Amy J. Phillips.
Development Officer and Prospect Researcher
Development Research Analyst
Development Research Analyst
Director of Development Research
Director of Prospect Management and Research
Director of Research, 2, 3
Director of Research and Prospecting Services
Fundraising Assistant/Researcher
Fundraising Researcher
Grants and Research Manager
Manager of Development Research & Info Systems
Manager of Prospect Management
Manager of Prospect Research
Manager Research and Database
Principal Research Manager
Prospect Analyst
Prospect Research Officer
Prospect Research Specialist. Susana Gajic-Bruyea.
Prospect Researcher
Prospect Researcher. Olga Marquez.
Records Technician
Research Associate
Researcher and Events Organizer
Research Associate
Research and Prospect Manager
Research Manager

Records
Associate Director Records
Data Integrity Manager
Document Imaging Systems Analyst

Stewardship and Donor Relations
Acknowledgement Coordinator. Wendy L. Gasparri.
Associate Director of Stewardship
Coordinator Stewardship and Donor Relations
Director of Donor Relations. Amy J. Phillips.
Director of Stewardship, 2
Donor Stewardship and Prospect Research
Staff Assistant
Stewardship Coordinator, 2, 3
Stewardship Program Manager

Volunteers and Boards
Advisory Board Member
Alumni Board - Christine Brown
Alumni Chapters Handbook. Jacquelyn Glasener.
Alumni Council Member. With Giving Expectations. Andrea Shirey.
Alumni Council/Annual Giving Committee Vice President
From the FAQ. Giving Expectations for Board Members.
Annual Fund Chairperson, 2

Class Agents
Class Agent - Lindsey Ballenger
Class Agent - Rendi Hahn
Class Agent - Donna Ancypa Holmes
Class Agent - Leigh Ann Jacobson

Fundraising packet.
Cover Letter - Alexandra Nguyen
Pre Call Solicitation Card - Alexandra Nguyen
Volunteer Description - Alexandra Nguyen

Recruitment packet
Recruitment Letter - Alexandra Nguyen
Volunteer Description - Alexandra Nguyen

Class agent handbook. Lindsey Ballenger.
Class Managers Handbook - Dave Kelly

Faculty Staff Campaign Job Descriptions
Faculty Co-Chair - Robin Wissink
Staff Co-Chair - Robin Wissink
Team Leader - Robin Wissink
Volunteer - Robin Wissink

Other Volunteer and Board
Development Committee - Pauline Hechler
Leadership Council - Misty Farmer
Leadership Council Manual Table of Contents - Misty Farmer
Parent Council Responsibilities
   Parent's Job Description, 2.
Parent's Fund Council Job Description.
     Ohio Wesleyan University.
Parents Fund Committee Handbook.
     Alfred University.
Volunteer Call for Committee Membership
     Example ad for volunteers. Wendy Baverstock

Others
Alumni and Advancement Coordinator
Assistant Director of Electronic Communications
Assistant VP for University Relations
Campaign Events Coordinator
CEO/President
Communications Manager. Amy Phillips.
Coordinator Stewardship and Donor Relations
Development Writer
Director of Finance and Operational Services
Director of Internet Marketing
Director of Marketing & Communications
Director of Public Relations
Events Coordinator
Grant Writer
Grants and Special Projects Coordinator
Grants Specialist
Project Manager, E-Revenue
Senior Manager, Online Presence
Stewardship Coordinator
Special Events and Banquets Assistant. Olga Marquez.
University Relations Assistant - Scott Warrington
Vice President Organizational Planning
Vice President Resource Development
Web Analyst
Web and Digital Media Manager

More Job Descriptions and Ideas @

BoardSource
Job descriptions and other board management information.

CASE (Membership id and login required) CASE also publishes "Organizational Charts and Job Descriptions", and "The Unit Development Officer's Handbook".

Delaware Association of Nonprofit Agencies
Job descriptions and other resources.

enVision.ca
Good section on volunteer job descriptions and more ...

ExecSearches.com
Resource library with articles on hiring and employment.

FundSvcs.org
Job descriptions and other resources in the downloads area.

Job Description Template
For creating job descriptions.

National Service Resource Center
Do a search for job descriptions using the search bar.

Sample Job Postings from this site
Use the sample postings to build your own job descriptions.

SupportingAdvancement.com Job Board
Use the postings to develop your own job descriptions.

What are descriptions for nonprofit board members?

Where the Jobs Are.
Links to sites with job postings where you can get ideas for your own job descriptions.

Preparing Job Descriptions

Employment decisions and review normally begin with job analysis which is a basic activity in human resource management.

Accurate information on jobs is necessary to efficiently direct and/or control the operations of an organization, and job descriptions result from job analysis. In many institutions job descriptions are a mandatory requirement and managers should have current and systematized information on jobs. The myriad of laws, guidelines, and court decisions concerning employment opportunity make this even more necessary.

Comprehensive job descriptions can be used in selection, training, performance appraisal, compensation and to defend employment practices. Review job descriptions on at least an annual basis and update. Review and revise them whenever you're hiring a new position or transferring/moving someone from another position.

Involve Human Resources from the onset. They often have good suggestions and preparation tips and will typically have a great array of resources you may not be aware of such as subscriptions to journals and other pay services.
Involve the employee when appropriate and solicit their ideas and input for changes in the job description.
In identifying essential functions, be sure to consider whether employees in the position actually are required to perform the function, and whether removing that function would fundamentally change the job.
List all the knowledge, skills, and abilities necessary to perform the job; divide them into requirements and preferences.
The requirements listed on the job description must support the essential functions, and serve as the primary criteria for selecting/rejecting candidates.
Don't lock yourself into strict requirements that may prevent you from considering qualified candidates. Consider substitutions (ex., 4 years of professional experience or a bachelor's degree).
Forward for review and approval to all appropriate parties and get signoff.

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