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  Sample job descriptions and job description tips. Employment

 Director of Development Services

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Reporting to the Assistant Vice President of University Relations, the Director of Development Services directs all University gift, pledge and receipt processing activities for the Campus.

This position maintains and supports database, gift processing and prospect management needs for University Relations and provides information needed to plan and execute annual and capital fund raising programs.

Position Specific Accountabilities

1. Plan and direct all activities for BSR/Advance, URís relational database. Actively participate in software upgrades to further support the Advancement systems.

2. Plan, organize, and supervise the five person Development Services staff to ensure that the daily activities, which include the processing, receipting, depositing and reporting of all gifts and pledges to the university, are being performed in a timely and efficient manner. Set department work-flow priorities, as needed.

3. Oversee the gift accounting system, which provides the necessary reports to the development staff and the Controllerís Office.

Consult and assist development staff in devising database information and reporting systems in support of their fund raising programs. Investigate and provide solutions for meeting University Relations department reporting needs and advise staff accordingly. Manage the production of all the fund raising and management reports.

  Direct programming support and segmentation to provide University Relations staff with tools, reports and information required to plan and execute annual and capital fund raising programs.

Plan, implement and direct staff in providing monthly, fiscal year-end, and special financial gift reports needed by the Presidentís staff, University Relations and School Development staff, Trustees, Regents, Controllerís Office, auditors, and reporting agencies such as the Council Aid to Education.

Ensures the data integrity of the Prospect Moves Management System, including contact report, tasks, notes, proposals, assignments, stage, programs, and associated moves.

  Assist frontline fundraisers and senior development staff in achieving fundraising goals by providing data that is consistent, as contacts and solicitations to cultivated prospects are tracked and reported.

Serve as primary liaison to ITS for University Relations and participate with other enterprise partners on committees in order to plan major events such as system installations, integration and upgrades.

Design curriculum and execute a training program for users of the fundraising applications.

  Perform other duties as assigned or requested.


Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.

Demonstrate a commitment to outstanding customer service.


Bachelorís Degree supplemented by specialized technical training in computer programming logic, data processing and retrieval methods, statistics and accounting.

Minimum 3 years experience with demonstrated success administering Advance or a similar relational database where financial reports, statistics and information management have been required, preferably in an alumni/development environment.

Demonstrated organizational and leadership skills.

Strong working knowledge of development and accounting business procedures and processes, a familiarity with Advance, SCT Banner or similar Oracle networked database software, Structured Query Language (SQL), Microsoft Office products, especially Excel in a P.C. environment.

Excellent oral, written and interpersonal communication skills.

Demonstrated track record of meeting deadlines and the capacity to supervise staff. Attention to detail is a must. Experience in Development Services, higher education or related field is preferred.

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