- Bachelor’s degree in marketing,
communications or a related field
- Excellent project management,
communication, interpersonal and research skills
- Must be detail-oriented and able to
prioritize work flow
- Ability to work well both
independently and as part of a team
- Preference given for familiarity with
relational databases and experience in nonprofit development with
knowledge of basic fundraising concepts
Duties:
Primary point of contact for all
database functions:
- Design reports and queries for
mailings/invitations, etc.
- Responsible for completion of all
constituent data entry and updates
- Handle all imports and exports of data
- Create or assist with creation of
labels
- Assist with or perform mail, e-mail,
and fax merges
- Create Groups and update for mailings
and meetings invitations
Manage database software maintenance:
- Act as primary contact with system
support group to troubleshoot any technical issues
- Conduct database analysis and research
including spec requirements and needs assessment
- Evaluate need for and recommend
upgrades, fixes, plug-ins, etc.
- Keep up with news and trends in
database technology and development methodology
Oversight of database integrity:
- Develop exception reports to ensure
accuracy of all constituent information updates
- Receive all returned mail and enter or
distribute for entry and update as appropriate
- Run queries to scan database for
duplicates and manually delete or merge duplicated records as
appropriate
- Develop routine data update strategy
incorporating research options
- Use Yellow Book and be familiar with
other online sources for gathering information on personnel changes in
government, business etc.
Institute calendar for regular
end-user updates and training:
- Assign appropriate access rights and
ensure proper training for all new and current users
- Support users and trouble shoot
problems
- Update internal policy and procedural
documents as needed to reflect changes in Institute operations
- Hold periodic meetings with users
Improve and enhance database:
- Identify needs for information across
functional areas within the Institute
- Identify sources of information across
functional areas within the Institute
- Identify third party sources of
information to improve and enhance database
Anticipated Future Responsibilities:
Prospect Management:
- Assist with planning and
implementation of prospect management research procedures
- Learn current industry standard
processes for prospect identification, cultivation (moves management)
and tracking
- Research and identify best methods for
prospect stewardship and donor relations
- Provide both proactive and reactive
research on current and prospective donors in all areas including
individual, corporate, foundation and government
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