This position is responsible for assisting
the Director of Class Giving Programs in coordinating alumni class gift
project fundraising efforts and supporting the Director of Special
The focus of the Class Giving Program is to solicit the financial
support of alumni and friends for designated class fundraising project
The incumbent must coordinate with the Directors and other Foundation
staff to ensure the coordinated execution of fundraising programs.
The position reports directly to the Director of Class Giving Programs;
provides administrative support to the Director of Special Projects, and
other Foundation offices as available at the Foundation.
Major Duties and Responsibilities:
- Provide dedicated executive
assistant support for the Director of Class Giving Programs,
including class volunteer and project coordination, correspondence
preparation, both project and prospect tracking and management,
document management, and meeting and travel scheduling.
- Efficient and accurate in Microsoft
Office: Microsoft Word mail merges and mail merges pulled from
queries; Microsoft Excel data sorting and manipulation; Microsoft
PowerPoint brief preparation and formal presentations.
- Correspond and communicate
effectively, efficiently and in a timely manner with class
presidents, class fundraisers and donors via letters, phone or
- Efficient and accurate (quickly
adaptable) in the use of the Raiserís Edge database, including
Reports, Query, Export, Mail, Events, and Constituent Management.
Able to enter relevant fundraising project and prospect data, and
understand and assimilate details within the RE database program.
- Assist in the preparation of all
Class Legacy Gift Memorandum of Understanding and Gift Agreements.
- Prepare required and requested class
project fundraising reports. Assist alumni class leadership
(presidents/fundraisers) in the development and translation of all
class fundraising reports.
- Maintain regular and open
communications with class project leadership and maintain an
excellent working relationship with fellow Alumni
Association/Foundation staff, faculty and staff, and alumni and
- Assist donors in executing outright
gifts for Association and Foundation funds.
a. Manage phone contact with donors who announce impending
b. Share the appropriate stock transfer information (depending on
designation) and alert Treasury staff of the impending stock
c. Prepare gift acknowledgement letters as appropriate or assigned.
- Organize class fundraising meetings
and coordinate attendees as assigned.
- As available, assist the Director of
Special Projects by providing administrative assistance.
- Other duties as assigned.
- In-depth knowledge of and
proficiency in the Microsoft Office Suite (Outlook, Word, Excel,
- High degree of
proficiency/adaptability with Raiserís Edge fundraising
- In-depth knowledge of and efficiency
in database queries, exports and reports.
- Demonstrated ability to analyze data
and other information.
- Excellent verbal and written
communication skills (letters, email and telephone communications).
- Highly organized, particularly in
the development of written correspondence (Memorandums of
Understanding, Gift Agreements).
- Ability to work well with colleagues
and constituents, including class officers, class fundraisers,
donors, prospects and volunteers.
Working understanding of budgetary principles and guidelines.