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  Sample job descriptions and job description tips. Employment

 Assistant Director of Annual Giving

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This position assists the Associate Director with the overall operation of the Annual Fund, the annual giving program of the school.

Responsibilities include specific components of the direct mail program, growth of volunteer involvement, and direct solicitation of annual fund gifts.

Specific Responsibilities:
  • Managing the four annual, giving society, and general alumni solicitations for the school's direct mail fundraising program, this includes working with Associate Director and Assistant Director for Stewardship to develop annual theme and letters for annual solicitation program, supervising all components of each mailing, working with phonathon vendor to integrate telemarketing and direct mail campaigns, and overseeing data management, list pulls and data manipulation and clean up.
  • Managing the two annual phonathon efforts, this includes but is not limited to providing the vendor with appropriate data, overseeing data clean up, developing and/ or editing appropriate scripts, and following-up on alumni questions/ issues raised during the phonathons.
  • Managing the firm and corporate visit program (8-10 visits/year), this includes but is not limited to contacting firm representatives to schedule visits, assisting in preparing the Dean's presentation, developing information packets for the attendees, and managing meeting logistics and any necessary follow-up.
  • Planning and implementing two annual reunion giving campaigns.
  • Recruiting and managing 20-30 Reunion Committee members (volunteer solicitors), guiding them, and assigning and/or accompanying them on major gift solicitations as appropriate.
  • Developing, with Associate Director and Assistant Director for Stewardship, a template letter to send to reunion attendees.
  • Creating personalized letters for the top 10-20% potential donors.
  • Overseeing all reunion solicitation mailings (10 classes/year).
  • Identifying and personally soliciting prospects for gifts of $1,000 or more.
  • Developing strategies for giving and participation campaigns, including mail, phone and personal solicitations.
  • Coordinating and working with students on the Graduating Class Gift; Creating Parents'/ Legacy Challenge letters (when appropriate) and following-up with Dean when necessary.
  • Convening a graduating class fundraising committee and leading 3-6 meetings.
  • Working with students on gift allocation selections.
  • Assisting students with fundraising strategies, creation of letters, pledge cards and web pages, and fundraising events.
  • Overseeing gift counting, processing and reporting.
  • Coordinating student pledge reminders in post-campaign years.
  • Meeting personally with 40-50 Law School alumni and friends each year for the purpose of raising annual donations through the process of identifying, qualifying, cultivating, soliciting and stewarding them.
  • Making bi-annual solicitation phone calls to giving societies, donors, for the same purpose and to encourage gifts to the Annual Fund; Assisting Associate Director, Annual Fund, with ongoing analysis of fundraising progress and taking primary responsibility for peer school benchmarking projects.
  • Collaborating with Assistant Director, Stewardship in obtaining electronic data for the annual Honor Roll and in proof-reading same.
  • Participating in planning meetings, accepting special assignments, assisting colleagues and providing support for all ongoing programs and operations as needed.
  • Performing other related duties as required or assigned.

Minimum Qualifications:

  • A bachelor's degree, or the equivalent combination of education, training and experience from which comparable skills can be acquired.
  • 1-3 years of experience in development or experience in marketing, sales or public relations, supplemented by experience as an employee or volunteer for a not-for-profit institution.
  • Project coordination/ management experience.
  • Superior communications skills, including writing and presentation skills, as well as ability to present before a group.
  • Intermediate to advanced proficiency with Microsoft Office software.
  • Strong organizational and interpersonal skills.
  • Discretion and ability to interact with high-level donors.

    Experience in annual fund work and/ or familiarity with a higher education institution.
  • Writing and editorial experience.
  • Strong computer software program skills in Excel, PowerPoint, and Access.
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