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 Assistant Director Annual Fund and Reunion Giving

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As a member of the Annual Fund staff in the Office of University Development, the Assistant Director of the Annual Fund and Reunion Giving is responsible for directing three reunion gift campaigns.

The assistant director will travel nationally to solicit donors; recruit and train volunteers; develop and manage relationships with university colleagues; and manage reunion events in various cities.

The position reports to the Director of Reunion Giving, Annual Fund.

Responsibilities:
  • Direct three Reunion Gift campaigns for undergraduate alumni celebrating their 5th, 15th, and 20th reunions. Develop fundraising goals and strategies to realize both leadership gifts and extensive class participation.
  • Recruit, train, and manage reunion gift volunteers (both current reunion year and pre-reunion year volunteers), approximately 40-50 volunteers per class.
  • Identify and prioritize leadership giving prospects. Personally solicit leadership gifts from prospects for whom suitable volunteer matches are not possible or when staff solicitation is appropriate. Leadership giving is defined as gifts and pledges between $1,000 and $250,000 to the Annual Fund.
  • Maintain frequent contact with volunteers through visits, correspondence, and telephone. Encourage attendance at fall Volunteer Leadership Conference.
  • Collaborate with Alumni Affairs on planning Reunion Weekend programs and recruiting class leadership.
  • Provide information and assistance available to volunteers to support their ability to proceed with recruitment, solicitations, and other assignments. Follow up with volunteers to ensure completion of assigned responsibilities.
  • Develop solicitation strategies with Director of Reunion Giving.
  • Monitor progress toward class goals.
  • Adjust gift campaigns if progress is not being made at satisfactory pace.
  • Reunion Gift goal is $9.4M and 5,500 donors.
  • National travel to solicit donors and recruit/train volunteers.
  • Work with Major Gifts Officers to coordinate solicitation and recruitment strategies for key prospects.
  • Prepare and distribute call lists.
  • Schedule appointments.
  • Write trip reports.
  • Ensure that new pledges and updated donor information are accurately recorded.
  • Follow up with thank you letters and any information requested by donors.
  • Develop relationships with development officers across campus (i.e. Athletics, School of Business, Law School, School of Medicine) to co-manage alumni with multiple University interests.
  • Prepare solicitation strategies and leadership volunteer suggestions for annual Comprehensive Reunion Planning meetings.
  • Manage reunion events in various cities throughout the country.
  • Plan events to encourage reunion gifts, attendance at the reunion, and recruitment of new volunteers.
  • Work with other Reunion Giving staff members to write operating plans, quarterly reports, and mid-year analyses.
  • Attend and participate in Annual Fund events and gift club receptions (i.e. Homecoming, Graduation, Parentsí Gala, Annual Fund Executive Committee weekends).
  • Liaise with colleagues in Communications to coordinate solicitations (letters, brochures, honor rolls, etc.) for direct mail and phonathon campaigns.
  • Performs other duties as assigned.

Qualifications:

  • A demonstrated commitment to higher education and the ability to articulate a persuasive case for annual, unrestricted support of the University.
  • Ability to manage multiple projects simultaneously, working both independently and as a team member.
  • Ability to travel regularly and to work occasionally on weekends and evenings.
  •  Exceptional ability to think strategically and analytically.
  • Excellent interpersonal skills, sound judgment, and experience handling confidential information.
  • Strong initiative, creativity, and attention to detail.
  • High energy level, sense of humor, enthusiasm, and flexibility are a must.
  • Knowledge of the University.
  • Bachelorís degree and at least one year of relevant experience is required.
 
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