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  Sample job descriptions and job description tips. Employment

 Annual Fund Officer

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Basic Functions/Summary of Position:

Support the university's budget relieving giving priority and the Office of Annual Giving by developing cultivation, solicitation, and stewardship strategies for a significant population of annual giving donors.

The focus of this position will be external and will require extensive travel in the greater Southern California area, as well as limited travel to San Francisco and Sacramento. Work with the Associate Director of Development for Annual Giving on special initiatives.

Essential Functions:

Successfully manage a full load of approximately 150175 assigned prospects from identification through cultivation, solicitation, and stewardship with the goal of soliciting them for the Alumni Fund, Parents Fund, or other budget-relieving initiatives annually.  Promote the giving societies whenever possible and encourage annual contributions to the College. Coordinate with appropriate volunteers, as applicable.

Work closely with the Associate Director of Development for Annual Giving, the Associate Director of Annual Giving for giving clubs, and members of the Major Gifts staff to ensure that prospective donors at the club levels and above are annually solicited for budget relieving gifts.

Work with members of the offices of Annual Giving, Major Gifts, and Planned Giving to continually review donor lists to solicit donors for the proper solicitation levels.

Advise the Associate Director of Development about new programs at the top Annual Giving levels that will encourage increased giving.

Coordinate with members of the Office of Annual Giving to develop the top Annual Giving levels messages through the magazine, the website, and other communications outlets.

Promote donor events to assigned prospects and be on hand at on-campus and off-campus events.

Related duties as assigned.

Qualification Standards:

Education:  B.A. or B.S. degree required; undergraduate degree from a selective liberal arts institution preferred. Excellent writing, public speaking, and expository skills required. Ability to work collaboratively with volunteers and volunteer groups essential.


Two years of direct fund-raising experience with demonstrated ability to manage a large number of prospective donors resulting in significant increased gifts. Related experiences will be entertained. Knowledge of selective higher education development activities is preferred.


Familiarity with advanced features of Microsoft Office suite of products; ability to learn and apply new computing software applications quickly; flexibility and good humor in the face of a database conversion.

Required Knowledge, Skills, and Abilities:

Individual must possess knowledge, skills, and ability to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

Requires excellent and demonstrated goal-oriented management skills.  Must be self-motivated, detail-oriented, and donor-centered.

Must have ability to work effectively with the donor community, with the academic community, and with colleagues in a cooperative environment.

Requires strong interpersonal skills and an ability to interface professionally with alumni, parents, administration, faculty, and students.

Requires superior organizational skills, an ability to work independently with minimal direction, minimal administrative support, and an ability to work well with others.

Requires exceptional professional writing, editing, and analytical skills.  Must possess strong verbal skills.

Must be willing to work flexible hours, including weekends. This position will require extensive regional travel.

This position requires the ability to lift materials up to 55 pounds.


This is an exempt position reporting to the Associate Director of Development for Annual Giving.

This job description defines the essential or fundamental job duties of the employment function. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk or substantial harm to the health of themselves or others.

It also may include marginal functions, generally defined within Title I of the Americans with Disabilities Act.
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