The Advancement Officer supports the Office
of Advancement and its advancement activities.
The Advancement Officer provides administrative and database management
support to the department in the areas of constituency management, gift
reporting, prospect identification, cultivation, solicitation, donor
recognition and tracking.
The Advancement Officer acts as the point person on the internal
components of the annual fund, including direct mail programs, prospect
research, phone programs, acknowledgement and tracking.
Additionally the Advancement Officer will assist the Advancement staff
as needed in the areas of special event management.
- Supports the philosophy, principles
and characteristics of the institution. Assures quality services to
students, faculty, staff, parents, outside organizations and
communities. Practices sound economic principles.
- Maintains the advancement database to
ensure all gift information is accurate and up-to-date. Develops
policy and procedure manual for database management. Ensures updates
to the system by coordinating database upgrades with software vendor
and is responsible for keeping current with all system updates and
training. Updates Office of Advancement staff on upgrades and system
and reporting enhancements. Assists staff in running reports to
obtain general or specific information to support advancement
activities. Audits and confirms accuracy of lists. Provides
statistical data to assist in monitoring fund-raising activities.
Creates new lists as directed or to proactively meet advancement
needs. Prepares routine and special queries for reports and event
assessments. Utilizes database to create labels, lists, letters, etc.
- The position manages the internal
components of the annual fund, the annual fund appeal for the School,
including direct mail, phone programs, solicitations, online giving
prospect research and tracking.
- On a regular basis, accurately
processes and codes all gift receipts and acknowledgments per
Department policy. Reconciles all records with the Business Office.
Tracks outstanding annual and campaign pledges and monitors pledge
payment activity and reminders. Reports activity to the Director and
- Works closely with the Registrarís
Office to ensure that all student family information is accurate and
up-to-date on new and existing families enrolled in the School. Works
with the Registrarís Office and the Business Office to ensure
uniformity and consistency of data across the departments.
- Researches potential donors and
prepares fund raising prospects profiles. Creates new prospect files
and updates and maintains all prospects files.
- Assists Director and Department
Managers in the roll-out of all special events, committee meetings,
etc., and meeting arrangements.
- Composes drafts of correspondence to
parents, donors and volunteers as directed.
- Under the direction of the Director,
oversees the workflow and training of the department staff in the area
of database operations.
Reports to the Director of Advancement and works closely with
Managers. Inter-faces with all departments within the School,
constituencies and outside organizations. Works closely with the
Advancement Office Administrative Assistant regarding daily database
activities. Interfaces with the Director of MIS on all database system
software upgrades and changes. Acts as the main department contact with
MINIMUM EDUCATIONAL BACKGROUND REQUIRED
MINIMUM PREVIOUS RELATED EXPERIENCE REQUIRE
Minimum of two years in development/advancement or a related
Must have experience in database management specifically with Blackbaud
SPECIFIC SKILLS REQUIRED
Computer skills in word processing, spreadsheets, data entry,
Must be able to work some evenings and weekends to support Department
Experience in Blackbaud (Raiserís Edge).
Must have strong interpersonal communications skills, judgment and
discretion with confidential information.
Must be able to multi-task, work in a fast-paced office and work with
multiple priorities and deadlines with accuracy.
Excellent verbal and written communication skills.
Must be able to fulfill responsibilities with high standards in customer
service and support of School philosophy and mission.