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  Sample job descriptions and job description tips. Employment

 Executive Director of Alumni Relations

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The Executive Director provides leadership for an alumni relations program that complements and supports the mission of the institution; is responsible for overall administration of the Alumni Relations Office, including strategic planning, fiscal management, staffing, and program development; serves as the Executive Director of the Alumni Association; assists the association's board of directors in strengthening the university's ties with its alumni; and is a key team member in the university advancement effort.


* Manage all Alumni Association Board of Director's related activity, including executive committee meetings, committee work, and quarterly board meetings. Maintain ongoing communication with members of the board to ensure meaningful involvement. Keep abreast of legal issues that affect the Association and the university.

* Work closely with the other advancement units to ensure that all areas are working in a cohesive environment towards the goals of the university. Serve as an active member of the advancement leadership team.

* Oversee all financial decisions of the Office of Alumni Relations and of the Association, including setting and monitoring budgets, and ensuring a clear, independent financial audit.

* Oversee the total operations of the Alumni Relations Office. Includes budgetary concerns, personnel issues, overseeing the progress of specific programs, and providing leadership.

* Work with colleges and departments to enhance alumni programming for their particular college or area. Work with other academic support departments to aid and assist them in reaching their goals and seek out where synergies exist with alumni programming. For example, working with student recruitment to create synergies by using alumni in far-reaching geographic locations.

* Oversee the university's Homecoming celebration.

* Manage and grow the university's annual fund program.

* Conduct staff meetings to ensure quality communication between staff members. Staff meetings are designed to discuss overall goals and objectives of the office, to listen to staff members and provide leadership, direction, and answers when requested, and to trouble shoot any problems or situations that may be developing.

* Serve as member of the President's Cabinet to discuss all strategic decisions for the university. Represent alumni office on other campus committees.

* Be available to alumni, friends of the university, parents, donors, and officials to discuss any facet of the university. Represent the university in the community.

* Provide all alumni information to be used in the Magazine.


* Experience in higher education and/or alumni relations.
* Proven track record of success in major-gift development work or comparable professional experience.
* Ability to engage and motivate prospects and volunteers.
* Basic understanding of fundraising software and Microsoft Office.
* 5 years experience in higher education.
* Masters Degree.

Minimum Qualifications:

* Demonstrated ability to communicate effectively, both orally and written.
* Demonstrated ability to work independently as well as part of a team.
* Demonstrated ability to manage employees for maximum performance.
* Demonstrated ability to inspire and motivate alumni and volunteer leadership.
* Must be willing to travel.
* Must be organized and demonstrate the ability to work under pressure.
* Ability to maintain sensitive and confidential information.
* Ability to articulate goals/objectives and meet those goals/objectives.
* 5 years professional experience.
* Bachelor's Degree.

Characteristics: Candidate should possess sophisticated interpersonal skills, excellent listening, written and oral communication skills, initiative and a high level of energy.
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