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 Director of Alumni Relations

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The Director of Alumni Relations is responsible for the planning and implementation of programs and projects that strategically engage alumni in strengthening programs and provide tangible benefits to alumni and current students.

Serving as an ambassador, the Director of Alumni Relations is charged with securing commitments from alumni to provide professional expertise and volunteer service; collaborating with colleagues in the administrative offices (including, but not limited to Admissions, Development, Public Affairs and Student Affairs) and the schools to create and maintain pathways for alumni participation that advance the goals of the Institute; partnering with Development colleagues to identify, cultivate, solicit and steward alumni giving; and serving as a liaison between the Alumni Association Board of Directors and the academic and administrative leadership.

The Director of Alumni Relations reports to the Vice President, Advancement and is a senior member of the Advancement team.

The alumni community currently numbers approximately 12,000, of whom approximately 9,600 may be reached via current contact information.

All attendees and degreed alumni are counted as members of its Alumni Association.

Local chapters in Los Angeles, San Francisco, New York and Seoul are represented in the membership of the Alumni Association Board of Directors.

RESPONSIBILITIES INCLUDE:
  • Work closely with the Alumni Association Board of Directors, arranging its meetings, staffing its committees and ensuring strong and productive relationships between its members and the academic and administrative leadership; serve as ex officio Executive Director of the Alumni Association
  • Plan, implement and promote alumni programs that support the Institute's strategic plan as well as the goals of the Campaign in collaboration with colleagues within the Office of Advancement, the Provost's Office and throughout the schools; develop and submit for approval by the VP annual strategic and operating plans
  • Ensure accurate and complete alumni database records; capture contact, biographical and career information of alumni via surveys, projects (e.g. alumni directory), correspondence, website, postal returns, etc.
  • Establish and build relationships with a wide range of alumni, locally, regionally, nationally and internationally; maintain regular communication with alumni via direct contact, email blasts, alumni web pages, and print publications
  • Educate graduating students about alumni benefits and engage them in programs
  • Partner with Director of Admissions to spearhead the introduction of alumni involvement in the admissions process; partner with the Dean of Student Services to plan the growth and accessibility of career networking services for students and alumni
  • Collaborate closely with development colleagues in increasing support from alumni; routinely identify and qualify alumni prospects for gifts; communicate development-related activities via written contact reports filed in Raiser's Edge and periodic attendance at prospect management meetings
  • Oversee and balance the budget for Alumni Relations; within the annual program budget, manage existing and/or additional alumni programs, services and communications
  • Raise funds for select special projects and events in collaboration with Development colleagues
  • Supervise Manager, Alumni Relations, administrative assistant (p/t), work/study employees (p/t) and provide guidance to alumni volunteers

OTHER SKILLS:

  • A minimum of four years of experience in alumni relations and external affairs with demonstrated accomplishment in fostering productive relationships with volunteers and developing volunteer leadership
  • Experience and/or interest in contemporary art forms across the disciplines
  • Excellent communication and interpersonal skills, together with the ability to work collaboratively and courteously with colleagues throughout the Institute, alumni, other constituents and the public
  • The demonstrated ability to strategize, implement and build constituency programs and activities, along with a talent for motivating volunteers
  • Demonstrably strong writing, planning and organizational skills
  • Flexibility and initiative, as well as the ability to work independently, combined with the skills for thriving in a team environment to achieve institutional goals
  • High professional and ethical standards for handling confidential information
  • Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines
  • Extensive experience with Raiser's Edge or a similar constituent database
  • Ability to travel and work evenings and weekends as needed
  • Bachelor's degree
 
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