The Director of Alumni Relations is
responsible for the planning and implementation of programs and projects
that strategically engage alumni in strengthening programs and provide
tangible benefits to alumni and current students.
Serving as an ambassador, the Director of Alumni Relations is charged
with securing commitments from alumni to provide professional expertise
and volunteer service; collaborating with colleagues in the
administrative offices (including, but not limited to Admissions,
Development, Public Affairs and Student Affairs) and the schools to
create and maintain pathways for alumni participation that advance the
goals of the Institute; partnering with Development colleagues to
identify, cultivate, solicit and steward alumni giving; and serving as a
liaison between the Alumni Association Board of Directors and the
academic and administrative leadership.
The Director of Alumni Relations reports to the Vice President,
Advancement and is a senior member of the Advancement team.
The alumni community currently numbers approximately 12,000, of whom
approximately 9,600 may be reached via current contact information.
All attendees and degreed alumni are counted as members of its Alumni
Association.
Local chapters in Los Angeles, San Francisco, New York and Seoul are
represented in the membership of the Alumni Association Board of
Directors.
RESPONSIBILITIES INCLUDE:
- Work closely with the Alumni
Association Board of Directors, arranging its meetings, staffing its
committees and ensuring strong and productive relationships between
its members and the academic and administrative leadership; serve as
ex officio Executive Director of the Alumni Association
- Plan, implement and promote alumni
programs that support the Institute's strategic plan as well as the
goals of the Campaign in collaboration with colleagues within the
Office of Advancement, the Provost's Office and throughout the
schools; develop and submit for approval by the VP annual strategic
and operating plans
- Ensure accurate and complete alumni
database records; capture contact, biographical and career information
of alumni via surveys, projects (e.g. alumni directory),
correspondence, website, postal returns, etc.
- Establish and build relationships with
a wide range of alumni, locally, regionally, nationally and
internationally; maintain regular communication with alumni via direct
contact, email blasts, alumni web pages, and print publications
- Educate graduating students about
alumni benefits and engage them in programs
- Partner with Director of Admissions to
spearhead the introduction of alumni involvement in the admissions
process; partner with the Dean of Student Services to plan the growth
and accessibility of career networking services for students and
alumni
- Collaborate closely with development
colleagues in increasing support from alumni; routinely identify and
qualify alumni prospects for gifts; communicate development-related
activities via written contact reports filed in Raiser's Edge and
periodic attendance at prospect management meetings
- Oversee and balance the budget for
Alumni Relations; within the annual program budget, manage existing
and/or additional alumni programs, services and communications
- Raise funds for select special
projects and events in collaboration with Development colleagues
- Supervise Manager, Alumni Relations,
administrative assistant (p/t), work/study employees (p/t) and provide
guidance to alumni volunteers
OTHER SKILLS:
- A minimum of four years of experience
in alumni relations and external affairs with demonstrated
accomplishment in fostering productive relationships with volunteers
and developing volunteer leadership
- Experience and/or interest in
contemporary art forms across the disciplines
- Excellent communication and
interpersonal skills, together with the ability to work
collaboratively and courteously with colleagues throughout the
Institute, alumni, other constituents and the public
- The demonstrated ability to
strategize, implement and build constituency programs and activities,
along with a talent for motivating volunteers
- Demonstrably strong writing, planning
and organizational skills
- Flexibility and initiative, as well as
the ability to work independently, combined with the skills for
thriving in a team environment to achieve institutional goals
- High professional and ethical
standards for handling confidential information
- Ability to organize and complete
multiple tasks simultaneously with close attention to detail and
prioritization to meet deadlines
- Extensive experience with Raiser's
Edge or a similar constituent database
- Ability to travel and work evenings
and weekends as needed
- Bachelor's degree
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