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  Sample job descriptions and job description tips. Employment

 Senior Manager of Gift and Data Services

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This Internal/External position is a transfer/promotional opportunity for UCD/UCDHS employees. Applications from current UCD/UCDHS employees will be considered first. Applications from the public will generally be considered if a current employee is not selected.

University Relations (UR) provides leadership in building enduring public trust, understanding, and support for UC Davis and its mission of teaching, research, and public service. The total UR operating budget is approximately $15.8 million and is comprised of approximately 130 employees. UR manages fundraising campaigns for the central campus, university communications, alumni services, and directs the campus' government and community relations. There are five functional units within UR: Alumni Relations; Development; Finance, Information Management, and Administrative Services; Government and Community Relations; and University Communications. The Finance, Information Management, and Administrative Services (FIMAS) unit consists of six subunits: Advancement Services; Ceremonies and Special Events; FIMAS Administration; Finance and Business Services; Foundation Accounting and Reporting; and Human Resources and Organizational Development (HROD). Advancement Services maintains and operates information systems in support of University Relations, and is responsible for policy, processing, and recording private gifts and grants totaling 102,000 transactions and $83 million, and maintaining biographical information for 500,000 external constituents. Advancement Services provides centralized technology services to departmental staff and to departments UCD-wide. Services provided includes management of essential networks, servers, workstations, client programming support, data/information management, data analysis, system auditing and compliance, formulation and implementation of data policies, consulting, procedures development, and user documentation and training. Advancement Services is the office of record for the alumni and donors of the University of California, Davis.

Responsibilities: Reporting to the Director of Advancement Services, the Sr. Manager of Gift and Data Services assumes a leadership role in the management of UCD Advancement information, which consist of electronic records of over 550,000 alumni, donors, and other constituencies that are engaged in relationship building activities utilized by the UC Davis community. The incumbent is expected to oversee the system analysis and implementation of a data-base system (tier 1) administration, which includes Gift Policy Administration, Gift and Data acceptance and entry, user training and technical support services to both internal and external clients. In the absence of the Director of Advancement Services and when necessary, the Sr. Manager of Gift and Data Services will manage the Advancement Services unit. The Sr. Manager of Gift and Data Services is responsible for the data integrity of all electronic information housed in the Advancement Information System, AIS (alumni, donor and constituent records) and serves as the lead advisor for staff responsible for maintaining and enhancing the highly secured and confidential data on alumni and donors of the university. The Sr. Manager of Gift and Data Services is also responsible for the business strategy planning and development, design, identification and implementation of systems/process improvements to the Advancement Information System, including oversees all business documentation processes and protocols. The Sr. Manager of Gift and Data Services will work closely with Central Development and UC Davis-wide development officers and other Advancement staff, the Office of Research, and Extramural Accounting on establishing effective information management strategies and goals to support the campus-wide fundraising program at UC Davis.

Requirements: Management and leadership ability to coach and direct employees to perform and meet mutually agreed upon performance objectives. Ability to create professional development plans for staff that aligns with the strategic goals of the department. Skill in prioritizing assignments, which accurately reflect the relative importance of job responsibilities. Direct knowledge and experience with relational databases, preferably on Oracle or equivalent direct experience in information management administration, oversight responsibilities for database administration, or senior level project management with database administration background. Demonstrated ability to develop and implement data management projects; proven ability to guide and support system applications developers to ensure that database access designs conform to database integrity rules. Proven statistical and data analysis skills to sample and test existing databases, determine error rates, establish minimum quality standards, and summarize and effectively present resulting information to affected parties. In-depth understanding of data acquisition methods, techniques, and sources (including electronic sources) to continually upgrade the quality of data. Superior organizational and analytical skills. Demonstrated superior skill to establish priorities, organize tasks, and direct effective implementation of tasks in a high-pressure environment. Ability to think creatively and apply innovative concepts to systems programming. Demonstrated knowledge and understanding of data update procedures to be able to analyze and evaluate system design specifications and prototypes, and recommend more effective data maintenance and update mechanisms and functions if required. Ability to use good judgment, confidentiality, and discretion in communicating with colleagues and constituents. Special Conditions of Employment: This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity check. Non smoking work environment. Overnight Travel required. Restricted vacation during peak periods. Work flexible schedule.

Contributed by ...
Karen Latora, Director, Advancement Services, UC Davis
Email AddressSupportingadvancement.com Best Practices in Partnership - Annual Giving and Advancement Services
Supportingadvancement.com Data Integrity Schedule - Best times to schedule data integrity procedures.
Supportingadvancement.com Job Description - Senior Manager of Gift and Data Services.
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