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  Sample job descriptions and job description tips. Employment

 Director, Finance & IT Operations

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As a member of the senior management team, is responsible for financial management of the department and oversees Information Technology support services for development and alumni relations.

Reporting to the Executive Director, External Relations, and working closely across all areas of External Relations, the Director will be responsible for financial oversight of External Relations as well as assessing, recommending for change, and implementing strategies involving alumni information services, and overall information and data management and systems.

Key Areas of Responsibility:

Financial and Personnel Management:
  • Provides financial oversight for all of External Relations.
  • Working with the ER Directors, compiles the annual budget and quarterly re-forecasts.
  • Reviews monthly financial reports and monitors spending to ensure that budget goals are met.
  • Advises Department Directors and others on financial matters.
  • Works closely with the Financial Office in the administration of University and policies.
  • Serves as the ER expert on the chart of accounts, invoices and expense reporting.
  • Oversees compliance with PeopleSoft HR system within External Relations.
  • Assists in the creation of financial reports to monitor progress of fundraising goals.
  • Suggests and implements improvements in both processes and reports.
  • Assists in the development of new methods to forecast annual cash flows.
  • Monitors FTE counts, position numbers, and performance management process, addresses salary equity issues and serves as a sounding board on staff and labor relations, and organizational design.

Alumni Information Services:

  • Oversees the unit responsible for ensuring the accurate collection and entry of alumni biographic information and the creation and issuance of various reports to support alumni programs and development.
  • Oversees the compilation of gift data for publication in the annual report on giving and other campaign-related communications.

Information Technology:

  • Oversees the strategic development and implementation of the information technology aspects of External Relations.
  • Works closely with the IT group and the External Relations staff to continually assess, enhance and maintain information technology and databases to support alumni programs and development activities.
  • Serves as link to IT Client Services, maintains priority list of IT-related projects.
  • Prioritizes and develops new applications and processes to improve internal efficiency, streamline processes, and ensure data integrity.

ER Operations:

  • Serves as link to Operations Department regarding office moves, reassignments, etc.

Experience, Skills:

  • The ideal candidate will possess a strong interest and proven experience in both strategic and operational management, finance and information systems, and experience managing top quality service resource teams.
  • S/he will bring proven organizational, interpersonal, and line management skills to the position.
  • The successful candidate must enjoy assessing current systems and aligning service strategies with the overall mission of an organization.
  • The person must have a keen interest in and ability to evaluate processes and implement improvements, and must be committed to developing and motivating team members.
  • MBA or equivalent experience, particularly with finance and information technology management, 10+ years of related experience, strong organizational, analytical, financial, and service management skills necessary.
  • Proven success managing service delivery teams who work under deadlines with extremely high quality standards.
  • Proven ability to provide advice and counsel across a complex organization.
  • Experience in data management, systems implementation, analysis and redesign of business processes highly desired.
  •  Excellent communications skills, both oral & written.
  • Requires proven planning and project management skills.
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