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  Sample job descriptions and job description tips. Employment

 Director of Finance and Controller

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Position: Director of Finance and Controller
Reports to: CFO and Vice President Finance, Systems and Business Solutions


This position, reporting to the CFO and Vice President Finance, Systems and Business Solutions is accountable for leading the Finance team in managing the Foundation’s financial and accounting policies, systems and processes, tax and regulatory requirements, payroll systems and processes and Foundation controls, ongoing financial modeling and annual business plan. Provide leadership and coaching to the Finance Team and specifically the positions 4 direct Manager reports.

Key Accountabilities:

Accounting, Payroll, Financial Systems and Financial Controls:

Responsible for the delivery of costs effective and efficient accounting and financial systems, policies and processes that meet the current and future business requirements of the Foundation.

• Oversee the External Audit, review and analyze results and recommend for approval the Audited Financial Statements.
• Prepare the financial section of the annual report.
• Oversee the Cash Management function, including banking relationships.
• Ensure the Foundation is in compliance with all internal policies and relevant regulations and ensure filings are completed in a timely manner.
• Develop and oversee the Internal Review function to ensure that finance and operations controls and policies are complied with in the provincial and field offices. Ensure effective follow up processes are in place.
• Manage the payroll function ensuring efficient systems, process and controls.
• Manage the financial system, ensuing maximum productivity and that it meets the needs of the business today and the future.
• Oversee the continuous improvement of Accounting and Financial Processes and the development of the team with the goal to achieve best practices and optimal output.
• Develop and oversee accounting policies and procedures to meet both current and future business models

Cash and Risk Management
• Responsible for the management of the Foundation’s Insurance and Risk Management program
• Oversee the annual insurance renewal process and ensure appropriate coverage is maintained at all times
• Ensure appropriate legal review of contracts and solicit external legal advice as required. Review financials of preferred vendors.
• Manage ongoing banking relationships for maximum efficiency
• Develop cash flow forecasting and maintain a long term cash forecast

• Develop Finance and Accounting team goals that are fully aligned with the foundation goals
• Lead and coach the team to recruit and retain high caliber staff
• Provide coaching, guidance and support, set professional development plans to assist employees to reach their full potential through the Performance Management process.
• Ensure the team delivers the highest standard of departmental, cross departmental and cross foundation teamwork and customer service
• Ensure optimal deployment of resources to achieve business goals

Management Reporting
• Responsible for Financial Management Reporting for the Foundation
• Ensure financial management reporting tolls and processes are in place to support the ongoing and future needs of the business
• Develop and prepare a monthly Management Reporting Package.
• Present monthly and year-to-date financials with accompanying analysis of results
• Develop regular reporting and analysis, including key metrics reports, and conduct ad hoc financial analysis as required

Budgeting and Financial Modeling
• Lead the annual business plan development and budgeting process
• Lead the quarterly outlook process
• Provide ongoing financial modeling and analysis expertise to business partners.
• Lead the financial modeling and analysis to support the development of long term strategic initiatives and business plans

Customer Service & Communication
• Ensure consistent service delivery in a consultative and solutions-based capacity to all levels of staff and volunteers with regard to financially related Foundation plans, policies and procedures by the Finance Team.

• Support the Volunteer Committees: Finance & Investment Committee, Investment Sub-Committee and Audit Committees.
• Special Projects as assigned Vice-President

Lateral Relationships
• Clients - Managers and Directors throughout Foundation, Business Partners
• People Resources Team
• Finance & Investment Committee, Audit Committee, Investment Sub-Committee, Board of Directors
Competency/Knowledge Requirements

Strategic thinking and planning skills
• Experience with strategy development and implementation
• Understanding and experience with re-engineering processes and large scale systems change
• Strong business acumen
• Ability to lead complex projects through to an end point

Managing and Leading
• Able to communicate effectively and lead others through change and new strategic initiatives
• Able to build effective teams, coach and develop others
• An individual who seizes opportunities and takes initiative as appropriate

Influence and Interpersonal Effectiveness
• Relationship building and rapport skills
• Influencing and networking skills
• Able to work with and through volunteer/expert relationships and associations and alliances
• Ability to communicate effectively at all levels

Operational Effectiveness
• Ability to grasp Foundation’s short and long term priorities and develop systems, processes and policies to support the achievement of them in a cost effective manner.
• On an ongoing basis, evaluated and prioritizes activities, focuses people resources against key business priorities

Other Requirements
• Accounting designation
• 10 years working knowledge in accounting and finance with at least 6 years supervisory experience.
• Sound knowledge compliance regulations for organizations working within the not-for-profit sector
• Exceptional Interpersonal skills, a collaborative style and the ability to communicate effectively at all levels
• Demonstrated initiative and the ability to work effectively within time constraints
• Knowledge of Financial and ERP systems
• Proficient in Microsoft Office software

Accountability Dimensions
• Department Annual Budget – approx. $4M
• Team – 17, including 4 Managers
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